> ## Documentation Index
> Fetch the complete documentation index at: https://docs.aseed.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Upload records

> Upload audio, video, or text files to create new interview records.

## Overview

Upload interview recordings or text transcripts to create new records. After upload, you can transcribe media files and generate reports.

<CardGroup cols={2}>
  <Card title="Supported formats" icon="file">
    **Audio**: MP3, WAV, M4A, FLAC, OGG, and other common audio formats\
    **Video**: MP4, MOV, AVI, MKV, and other common video formats\
    **Text**: TXT, MD, SRT, VTT (for text transcripts)
  </Card>

  <Card title="File size limits" icon="hard-drive">
    **Minimum**: 1MB for media files, 1KB for text files\
    **Maximum**: 5GB per file
  </Card>
</CardGroup>

## How to upload records

<Steps>
  <Step title="Open Records page">
    Navigate to **Records** in the sidebar to view all your records.
  </Step>

  <Step title="Click Upload Files">
    Click **Upload Files** in the top-right corner of the Records page.

    <Frame>
      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/records-upload-button-light.png" alt="Records page showing Upload Files button in the top-right corner" className="block dark:hidden" />

      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/records-upload-button-dark.png" alt="Records page showing Upload Files button in the top-right corner" className="hidden dark:block" />
    </Frame>
  </Step>

  <Step title="Select files">
    Select one or multiple files from your computer.
  </Step>

  <Step title="Monitor upload">
    Files start uploading immediately. You can see upload progress in the Status column of the records table.

    <Frame>
      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/records-upload-progress-light.png" alt="Records table showing file upload progress indicators" className="block dark:hidden" />

      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/records-upload-progress-dark.png" alt="Records table showing file upload progress indicators" className="hidden dark:block" />
    </Frame>
  </Step>

  <Step title="Wait for processing">
    Once uploaded, files are automatically processed for transcription. The status will change from "Uploaded" to "Processing" to "Finished".
  </Step>
</Steps>

## Upload behavior

<CardGroup cols={2}>
  <Card title="Background upload" icon="clock">
    Files upload asynchronously so you can continue working.
  </Card>

  <Card title="Progress tracking" icon="eye">
    Real-time upload progress shown for each file.
  </Card>

  <Card title="Auto-retry" icon="repeat">
    Retry failed uploads from the records table.
  </Card>

  <Card title="Auto-linking" icon="link">
    Files are automatically linked to the project if uploaded from a project page.
  </Card>
</CardGroup>

## Best practices

<AccordionGroup>
  <Accordion title="Use clear file names">
    Use clear file names that help you identify respondents later, for example: "Interview\_John\_Doe\_2024-01-15.mp4"
  </Accordion>

  <Accordion title="Upload multiple files at once">
    You can upload multiple files at once. The system will process them sequentially.
  </Accordion>

  <Accordion title="Format text files correctly">
    For text files, ensure they're properly formatted transcripts or notes that Aseed can process. See [Upload text transcripts](/interviews/text-transcripts) for detailed information about text file formats and parsers.
  </Accordion>
</AccordionGroup>

## Related topics

* [Records page](/interviews/records) - View and manage all records
* [Upload text transcripts](/interviews/text-transcripts) - Upload and parse text transcripts with detailed parser information
* [Upload records to project](/projects/upload-records) - Upload files directly to a project
* [Transcribe interviews](/interviews/transcribe) - Configure transcription settings
* [Generate single reports](/reports/single) - Create reports from uploaded records