> ## Documentation Index
> Fetch the complete documentation index at: https://docs.aseed.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Batch generation

> Generate multiple reports for multiple records at once to save time.

## Overview

Batch generation lets you create reports for multiple records simultaneously. You can generate transcripts and various report types (Q\&A, General, JTBD, Persona, Custom) for all selected records in one operation, saving significant time compared to generating reports individually.

## How to generate reports in batch

<Steps>
  <Step title="Open your project">
    Navigate to the project containing the records you want to process.
  </Step>

  <Step title="Start batch generation">
    Scroll to the bottom of the Project Records section. Click the **Generate Reports** button (or the progress indicator if generation is already in progress).

    <Frame>
      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/projects-batch-generate-button-light.png" alt="Project Records section showing Generate Reports button at the bottom" className="block dark:hidden" />

      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/projects-batch-generate-button-dark.png" alt="Project Records section showing Generate Reports button at the bottom" className="hidden dark:block" />
    </Frame>
  </Step>

  <Step title="Select report types">
    In the batch generation modal, choose which report types to generate. See [Report types](/reports/report-types) for detailed information about each type:

    <Frame>
      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/projects-batch-modal-light.png" alt="Batch generation modal showing report type selection and configuration options" className="block dark:hidden" />

      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/projects-batch-modal-dark.png" alt="Batch generation modal showing report type selection and configuration options" className="hidden dark:block" />
    </Frame>

    * **Transcript**: Always selected (required for other reports)
    * **Q\&A**: Question and answer format
    * **General**: General insights report
    * **JTBD**: Jobs-to-be-Done analysis
    * **Persona**: Persona development report
    * **Custom**: Custom report with your own prompt
  </Step>

  <Step title="Configure languages">
    Set language options:

    * **Transcript Language**: Auto-detect or select a specific language
    * **Report Language**: Same as transcript, or choose a different language
  </Step>

  <Step title="Add custom prompt (optional)">
    If you selected Custom reports, enter your custom prompt that defines what the report should analyze.
  </Step>

  <Step title="Choose regeneration option">
    Toggle **Regenerate existing reports** if you want to overwrite reports that already exist for these records.
  </Step>

  <Step title="Review token estimate">
    Check the estimated token cost before generating. If you don't have enough tokens, you'll be prompted to purchase more.
  </Step>

  <Step title="Start generation">
    Click **Generate** to start batch processing. The modal closes, and you'll see progress indicators on each record.
  </Step>
</Steps>

<AccordionGroup>
  <Accordion title="Monitoring progress">
    * Each record shows a status badge: "Uploaded", "In Progress", or "Finished"
    * Records with "In Progress" status show a shimmer animation
    * You can cancel generation for records that are currently processing
    * Hover over the Generate Reports button to see a cancel option when generation is active
  </Accordion>

  <Accordion title="Canceling generation">
    * Hover over the **Generate Reports** button at the bottom of the page
    * If generation is in progress, a cancel option appears
    * Click to cancel generation for all in-progress records
    * Cancellation may take a moment to process
  </Accordion>
</AccordionGroup>

## Configuration options

### Report types

* **Transcript**: Converts audio/video to text (always first)
* **Q\&A**: Extracts questions and answers
* **General**: General insights and observations
* **JTBD**: Jobs-to-be-Done analysis
* **Persona**: Persona characteristics
* **Custom**: Tailored report with your prompt

### Language options

* **Auto-detect**: Automatically detects language
* **Specific language**: Choose from supported languages
* **Report language**: Can differ from transcript language

### Token management

* Cost calculated before generation
* Tokens consumed when generation starts
* Purchase more if needed

## Best practices

<AccordionGroup>
  <Accordion title="Start with Transcript and Q&A">
    Start with Transcript and Q\&A reports for most records, then add other types as needed. This balances cost with value.
  </Accordion>

  <Accordion title="Use batch generation for efficiency">
    Use batch generation when you have multiple records ready to process. It's more efficient than generating reports one by one.
  </Accordion>

  <Accordion title="Review research context first">
    Review your project's Research Goals and Interview Guide before batch generation—they're automatically included in the context for better results.
  </Accordion>

  <Accordion title="Monitor token balance">
    Monitor token balance before large batch operations. Consider processing in smaller batches if token costs are high.
  </Accordion>

  <Accordion title="Use regenerate carefully">
    Use "Regenerate existing reports" carefully—it will overwrite existing reports and consume tokens again.
  </Accordion>
</AccordionGroup>

## Related topics

* [Report types](/reports/report-types) - Understand what each report type contains
* [Upload records](/projects/upload-records)
* [Manage records](/projects/manage-records)
* [Generate single reports](/reports/single)
* [Add research context](/projects/context)