> ## Documentation Index
> Fetch the complete documentation index at: https://docs.aseed.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Upload records

> Add interview files to your project for transcription and analysis.

## Overview

Upload interview recordings or transcripts to your project. After upload, you can transcribe media files and generate reports.

<CardGroup cols={2}>
  <Card title="Supported formats" icon="file">
    **Audio**: MP3, WAV, M4A, OGG\
    **Video**: MP4, MOV, AVI, WebM\
    **Text**: TXT, DOCX, PDF, MD, SRT, VTT
  </Card>

  <Card title="File size limits" icon="hard-drive">
    **Minimum**: 1KB (text) or 1MB (media)\
    **Maximum**: 5GB per file
  </Card>
</CardGroup>

## How to upload records

<Steps>
  <Step title="Open your project">
    Navigate to the project where you want to add records.
  </Step>

  <Step title="Upload records">
    In **Project Records**, click **Upload Records**. You can:

    * Click to browse and select files
    * Drag and drop files into the upload area
    * Select multiple files at once

    <Frame>
      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/projects-upload-records-button-light.png" alt="Project Records section showing Upload Records button" className="block dark:hidden" />

      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/projects-upload-records-button-dark.png" alt="Project Records section showing Upload Records button" className="hidden dark:block" />
    </Frame>
  </Step>

  <Step title="Monitor upload progress">
    After selecting files, track progress for each file. You can:

    * Cancel individual uploads by clicking the progress indicator
    * See upload percentage in real-time
    * Files appear in the records list as they upload

    <Frame>
      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/projects-upload-progress-light.png" alt="Project Records section showing file upload progress indicators" className="block dark:hidden" />

      <img src="https://mintlify.s3.us-west-1.amazonaws.com/aseed/images/projects-upload-progress-dark.png" alt="Project Records section showing file upload progress indicators" className="hidden dark:block" />
    </Frame>
  </Step>

  <Step title="Wait for completion">
    When upload is complete, records appear in the **Uploaded** tab. Then continue with transcription or report generation.
  </Step>
</Steps>

## Upload behavior

<CardGroup cols={2}>
  <Card title="Background upload" icon="clock">
    Files upload asynchronously so you can continue working.
  </Card>

  <Card title="Progress tracking" icon="eye">
    Real-time upload progress shown for each file.
  </Card>

  <Card title="Auto-retry" icon="repeat">
    Retry failed uploads from the records list.
  </Card>

  <Card title="Auto-linking" icon="link">
    Files are automatically linked to the project.
  </Card>
</CardGroup>

## Best practices

<AccordionGroup>
  <Accordion title="Use clear file names">
    Use clear file names that help you identify respondents later, for example: "Interview\_John\_Doe\_2024-01-15.mp4"
  </Accordion>

  <Accordion title="Upload in batches">
    Upload files in batches rather than one at a time for better efficiency.
  </Accordion>

  <Accordion title="Format text files correctly">
    For text files, ensure they're properly formatted transcripts or notes that Aseed can process.
  </Accordion>
</AccordionGroup>

## Related topics

* [Manage records](/projects/manage-records)
* [Transcribe interviews](/interviews/transcribe)
* [Generate single reports](/reports/single)
* [Batch generation](/projects/batch-generation)