Overview
Public links allow you to share records and project reports with stakeholders who don’t have Aseed access. Anyone with the link can view the content in a read-only mode without needing to sign in or create an account. Public links are perfect for sharing research findings with clients, executives, or team members.No account required
Stakeholders can view records and reports without creating an Aseed account or signing in.
Easy sharing
Simply copy and share the link via email, messaging, documentation, or any communication channel.
Secure access
Links are unique and can be disabled at any time. You maintain full control over access.
Read-only access
Public links provide view-only access—recipients cannot edit, delete, or generate new reports.
What can be shared publicly
You can create public links for two types of content:| Content Type | Description | Public URL Format |
|---|---|---|
| Single Records | Individual interview records with all reports (Transcript, Q&A, General, Persona, JTBD, Custom) | /space/records/public/{recordId} |
| Project Reports | Aggregated project reports with insights from multiple interviews | /space/projects/public/{projectId}/reports/{reportId} |
How to share single records publicly
Single records can be shared publicly, giving access to all reports (Transcript, Q&A, General, Persona, JTBD, Custom) for that specific interview.Open the record
Navigate to the record you want to share. You can access records from the Records page or from your project’s records list.
Open sharing modal
Click the Share button or find the sharing option in the record menu. This opens the sharing modal with public link options.
Enable public link
Toggle the Public link switch to enable public sharing. The link is immediately generated and active.
Copy and share the link
Click Copy Link to copy the public URL to your clipboard, then share it via email, messaging apps, or any communication channel.
You can also copy the public link directly from the Records table by clicking the “Public” badge in the Public column.
How to share project reports publicly
Project reports can be shared publicly, giving access to aggregated insights from multiple interviews.Open the project report
Navigate to the project report you want to share. You can access project reports from your project’s reports section or from the Project Reports page.
Open sharing modal
Click the Share button or find the sharing option in the report menu. This opens the sharing modal with public link options.
Enable public link
Toggle the Public link switch to enable public sharing. The system generates a unique link for this project report.
Copy and share the link
Click Copy Link to copy the public URL to your clipboard, then share it with stakeholders.
What’s hidden in public view
For security and privacy, certain information is automatically hidden from public pages:| Hidden Information | Description |
|---|---|
| Your name & email | Personal account information is not visible to public viewers |
| Research objectives | Project goals and research context are hidden from public access |
| AI Chat messages | Messages you sent in the AI Chat are not visible on public pages |
Public page limitations
Public pages have specific limitations to ensure security and prevent unauthorized actions:| Limitation | Description |
|---|---|
| Read-only access | Public viewers cannot edit, delete, or modify any content |
| No report generation | Public pages do not support generating new reports or re-running analysis |
| No AI Chat access | The AI Chat feature is not available on public pages |
| No export functionality | Public viewers cannot export reports to DOCX or Markdown |
| Setup tab locked | For project reports, the Setup tab is locked for non-owners on public pages |
Public pages are designed for viewing and sharing research findings, not for active collaboration or editing.
Quick copy from Records table
You can quickly copy public links directly from the Records table:- Navigate to the Records page
- Find the record you want to share
- Look for the Public column
- If the record is already public, click the Public badge to copy the link
- If the record is not public, enable public sharing first through the record’s sharing modal
Best practices
Review content before sharing
Review content before sharing
Review the record or report content before enabling public sharing to ensure it’s ready for external stakeholders. Check for any sensitive information, incomplete sections, or incomplete analysis.
Include context when sharing
Include context when sharing
Include a brief summary or context when you send the link so recipients know what to expect. Provide information about the research objectives, key findings, or specific sections you want stakeholders to focus on.
Disable links when no longer needed
Disable links when no longer needed
Disable public links when they’re no longer needed to maintain security and control access. This is especially important for records and reports containing sensitive research data or confidential information.
Use for stakeholder communication
Use for stakeholder communication
Public links are ideal for sharing research findings with clients, executives, or team members who don’t need full Aseed access but need to review insights and recommendations.
Combine with export for presentations
Combine with export for presentations
For presentations or meetings, consider exporting the report to DOCX or Markdown in addition to sharing the public link. This provides offline access and allows for annotation or note-taking.
Monitor link usage
Monitor link usage
While Aseed doesn’t currently provide analytics on public link usage, you can track engagement by asking stakeholders for feedback or monitoring when links are accessed through your own communication channels.
Differences: Single records vs Project reports
| Feature | Single Records | Project Reports |
|---|---|---|
| Public URL | /space/records/public/{recordId} | /space/projects/public/{projectId}/reports/{reportId} |
| Content shared | All reports for one interview (Transcript, Q&A, General, Persona, JTBD, Custom) | Aggregated insights from multiple interviews |
| Access to tabs | All report tabs visible | Setup tab locked for non-owners, Report tab visible |
| Copy from table | Yes, via Public badge in Records table | No, only through sharing modal |
| Use case | Share individual interview findings | Share project-level synthesis and insights |